WATSON EVENTS in conjunction with Wrecsam Tri Club
Bala Triathlons – Terms and Conditions
“The Organiser” – George Watson, 41 Gerllan, Tywyn, Gwynedd, LL36 9DE
“The Events” – Bala Middle and Standard Distance Triathlons
“The Participant” – Individual(s) who wish to enter or have entered The Event via the designated entry process.
1 Conditions of Entry
By completing the designated entry process participants are agreeing to abide by the following terms and conditions
2 Completion of Entry process
It is the Participant’s responsibility to provide accurate and truthful information when completing the entry process, any errors in data entered is the responsibility of the participant.
If at any point the organiser discovers that the Participant has provide false or inaccurate personal information, or that the information provided makes the participant ineligible to participate in the Event the organiser reserves the right to refuse entry or disqualify the Participant, without any refund of the entry fee and booking fee.
Each Participant is required to pay the entry fee in full, along with any booking fees which may apply at the time of entry. Until full payment is received the entry is not guaranteed.
Once payment is received and entry is confirmed, the fee is non-refundable other than otherwise stated within our Withdrawal Policy which can be found at : http://www.wrecsamtri.org.uk/index.php/main-race-menu/withdrawal-policies/73-bala-withdrawal-policy
Any booking fees are non-refundable in all circumstances.
4 Confirmation of entry
Entry to the event is confirmed upon completion of the entry process and payment of the entry fee. Entry will be confirmed via email to the email address provided by the Participant.
5 Competitor withdrawal policy & refunds
If the Participant wishes to withdraw from the Event at any point they must do so by following the instructions on our Withdrawal Policy : http://www.wrecsamtri.org.uk/index.php/main-race-menu/withdrawal-policies/73-bala-withdrawal-policy
6 Transfer & Swapping of entries
Under no circumstances are participants allowed to transfer or swap their entry to another person or event. Entries cannot be deferred. Participants are requested to follow the guidelines as described in the withdrawal policy.
Swapping of entries is strictly forbidden as it invalidates the event insurance, and places the individual’s health & safety at the event at risk. There is no scenario whereby the organiser will grant permission to a participant to swap their entry. Any participants and other involved individuals who are found to have swapped their entries will be referred to the relevant Home Nation Association who may chose to implement further disciplinary action.
7 Race information
All race information required to participate in the event is published on the event website. It is the participant’s responsibility to read, understand and abide by the race information. The event organiser reserves the right to change the race information at any time without notice.
Details of the registration process are contained within the race information. It is the responsibility of the competitor to attend registration during the published times. All participants are required to attend registration to collect their race packs, those unable to attend may nominate another individual to collect their race pack if that individual is in possession of the entry confirmation email and a form of photo ID of the participant.
All participants must have photo ID (drivers licences, passport, Triathlon membership card etc) to register for the event and be issued their race pack.
Race packs will not be posted out, and can only be collected during the published times.
Participants who do not register for the Event will have their right to participate withdrawn without any refund, and will not be entitled to their race pack or any of its contents after the Event.
The organisers retain the right to use images, photographs and video taken by their contracted photographers and employees at the event without informing the participant. These images will only be used for the purposes of promoting, reporting and broadcasting the event, and any other promotion related to the business activities of the Organiser.
For events where under 18 year olds are competing, all participants and event attendees are required to comply with the Photography Policy published on the event website.
10 Competition Rules
The event is run in accordance with British Triathlon Federation Rules, which can be viewed at www.britishtriathlon.org except where stated.
It is the participant’s responsibility to know and abide by the rules and to ensure their equipment and its use complies with the rules.
Where cut-off times apply, the organiser reserves the right to remove participants the do not meet those times or have no chance of meeting those times. In this case no refund will be made to the participant.
11 Event Changes
The organiser reserves the right to amend the event at its sole discretion due to circumstances beyond its control, by way of changing distances or disciplines. This also includes the right to alter start times in these circumstances.
12 Event Cancellation
If the event is cancelled for reasons beyond the organisers control, including without limitation fire, storm, act of terrorism, “act of god”, serious medical incident, then the participant will not be entitled to any refund or compensation of other losses by participants.
Participation in the Event is at the Participant’s own risk. The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Organiser to any person (including the Participant and/or any of the Participant’s insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant’s attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Organiser or any of its employees) and the Organiser’s liability to the participant is excluded to the fullest extent permissible by law.
Other than as stated below, the Organiser shall not be liable for any loss, damage or expense arising from an event of Force Majeure.
The Organiser, its staff, agents or contractors shall not be liable for indirect or consequential loss or damage.
The Organiser will not be liable for any computer result anomalies or any technical malfunctions.
Whilst the Organiser takes every care with staging the event, the participant acknowledges that personal accident and personal items insurance is his/her sole responsibility. The Organiser shall not be liable to the participant for any loss or damage of or to personal equipment belonging to the participant, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity.
The Organiser will not be liable for any actions of any spectators or other third parties.
14 Collection & use of data
The Participant agrees and consents to The Organiser using his/her personal details provided in his/her Online Registration Form and for the following purposes:
a) The Organiser requires a record of each participant’s registration details including third party emergency contact details for internal administration purposes in order to properly conduct and to safely administer the Event.
b) The Organiser will also keep records of medical information provided that it is kept confidential and may be shared only with medical personnel or teams allocated to the Event. Such information shall be deleted within a reasonable time following the completion of the Event unless the participant agrees that the Organiser may use such information in relation to future events organised by the Organiser which are staged within a reasonable timeframe thereafter.
c) The publication of the official start lists and results of the Event, and their inclusion in British Triathlon Federation’s historical results database as well as other reasonable statistical purposes. For the avoidance of doubt, the following Participant information shall be published within Event start lists and results: Name, Age, Age Category, Gender, Club and membership number as appropriate.
a) The Organiser will use the Participant’s contact data submitted on the Online Registration Form to send the Participant information by e-mail and/or SMS relating to the Event, other events and any further categories of news and promotional information as the Participant may have requested on the Online Registration Form.
b) The Participant acknowledges and agrees that The Organiser may send an e-mail or SMS notification following the Event inviting the Participant to submit or renew his/her registration for any future Organiser events.
c) The participant accepts that the event's appointed photography partner, will be able to email them post event regarding the purchase of participant photos from the event.
d) The participants accepts that if he/she ticks a charity box at point of entry, their details will be passed onto said charity who will be able to contact him/her in the future.